Web Content Compliance

Yesterday we announced our partnership with MetaVis to be the sole European distributor of MetaVis packaged software tools to help SharePoint Administrators. We will now provide tools that ease the daily task of organizing SharePoint environments for improved search, findability and e-discovery.

Our decision to partner with MetaVis was not made lightly. We evaluated a number of SharePoint migration solutions including Metalogix and AvePoint to ensure we would be providing out clients with the best out-of-the-box product on the market.

The most significant reason we chose MetaVis is because it was developed for the SharePoint 2010 market and therefore provides a more comprehensive solution. The MetaVis Architect Suite not only allows migration, but it allows SharePoint Administrators to graphically re-design and re-architect content so they get the most out of the features and functions of 2010: this is the major differentiation.

When evaluating Metalogix and AvePoint we recognized that they could do simple MOSS migrations, but being developed for SharePoint 2003 and 2007 means they have only been adapted for 2010. The products will not necessarily give you solutions for re-architecting your content and definitely do not provide an easy to use graphical representation of the your content. And as a result, you’ll end up migrating all your content to SharePoint 2010 without the ability to take advantage of all the new features and functions within SharePoint 2010. You’ll need to buy more tools in order to get around this problem, costing you time and money.

The bottom line is that if you need a SharePoint migration solution for 2010 and you are evaluating Metalogix and AvePoint, MetaVis should also be on that list.  We found it to be the far superior solution and we think you will as well.

You wouldn’t move house without taking stock of your content to decide what you need, what you can get rid of and what won’t fit in your new house. Or devising a plan for all the content to be cleansed, refitted and moved. So why would you do it with your enterprise content? It is essential you have a comprehensive content migration strategy.







To find out more about MetaVis,
download the MetaVis Architect Suite Business Result Sheet.

Fifteen years ago having a website wasn’t mission-critical for an organization. Now there isn’t an enterprise that exists without one. The Web has fundamentally changed the way organizations operate. From its simple beginnings, the use of the Web now extends from public-facing Internet sites to knowledge-sharing, employee-focused Intranets, partner-oriented, limited-access Extranets, and the newer collaborative domain of social media. As the Web function continues to broaden, managing it becomes more difficult. The need for Web Governance is now essential.

The same management accountability mechanisms and controls that support and govern other aspects of business also need to be viewed as mission-critical. To align the Web with strategic objectives, formal Web Governance must be established and mechanisms to enforce standards must be incorporated into day-to-day Web operations management.

Taking a few steps back, Web Governance is the authoritative administrative structure that sets policy and standards for Web product management. But what does that mean? Simply put, every enterprise must have a set of policies for their Website. These policies refer to the way people make decisions about the organizational Web presence. They determine who gets to sit around the table when those decisions are made and who has the final decision-making authority when consensus cannot be achieved through discussion.

A Web Governance framework will help minimize and settle internal Web site ownership disputes. It can also smooth the relationship among marketing communications, IT, and various departmental Web stakeholders. This stability turns the focus to managing Web sites instead of arguing about them.

Formal Web Governance allows individuals to understand their role as it relates to Web decision-making, policy creation and standards enforcement. It reduces the potential for silos, stalemates, and disputes and enables collaboration by setting the foundation for efficient execution of Web projects and initiatives. As a result, it also reduces redundant efforts and technology misalignment.

Enforcement begins with the definition of a full range of standards followed by dissemination to all stakeholders, careful implementation and finally, measuring for compliance. For more information download our white paper or view these videos.

Download our Web Governance and Standards Compliance White Paper to understand the importance of incorporating mechanisms into your day to day web operations management strategy to allow your organization to measure web governance and compliance standards.

We’ve all heard the horror stories about businesses getting fined massively for not being able to find content, whether it’s structured or unstructured. As board members are increasingly held responsible for the content and IT systems in place, e-Discovery (or eDisclosure) is now absolutely a board level conversation. And this is where Enterprise Content Governance plays a vital role.

Enterprise Content Governance is the act of ensuring your content is structured and controlled so that it enables the business to minimize Total Cost of Ownership (TCO), reduce exposure to compliance risk, maximize worker productivity and protect the organization’s key knowledge assets. Simply put, Enterprise Content Governance is the process of not only achieving, but maintaining good content quality.

With increasing varieties of content being used as evidence in a civil or criminal legal case, multi-national enterprises should prepare themselves for potential e-discovery requests. Yet according to Forrester, two-thirds of businesses consider their e-discovery strategy reactive rather than proactive.

A reactive approach won’t sit well with the courts. To comply with discovery of electronic records you must produce records in a timely manner, not something done easily reactively. With ever growing volumes of content, e-discovery can be time-consuming and expensive if you’re not prepared.

Enterprises need to be ‘litigation ready’ and the board needs to be instigating that conversation. By utilizing ECoG offerings, large businesses and Governments worldwide can implement content management and content compliance policies within an infrastructure of best practice methods – optimizing corporate knowledge, whilst reducing company exposure to legislative risk.

To learn more about how Vamosa can help make ECoG a reality in readiness for e-Discovery, check out our whitepaper ‘Making Enterprise Content Governance a Reality.’